Wood Environment & Infrastructure Solutions is seeking a full - time, experienced Document Specialist to support our Phoenix office. The ideal candidate will have exceptional organizational and time management skills, and the ability to adapt as necessary to meet multiple time - sensitive deadlines. The chosen candidate will be responsible for intermediate to complex administrative support activities across multiple projects. 

Key Responsibilities:

• Support project managers and team leaders as needed
• Create and modify documents using Microsoft Office Suite and Adobe Acrobat Professional
• Maintain hard copy and electronic filing systems
• Review and coordinate project submittals according to project / process requirements
• Assist with project submittals and agency / client deliveries
• Assist Project Managers with tracking pertinent submittal timeline / status information
• Successfully work with internal and external clients
• Proactively develop improved processes
• Balance and manage multiple tasks and priorities
• Review own work for accuracy and work independently with minimal supervision
• Perform general clerical duties including but not limited to photocopying, report binding, faxing, mailing, shipping, filing, meeting coordination, ordering supplies and upkeep of production room and equipment

Skills / Qualifications

Required:

• High school diploma or equivalent
• 1 - 3 years of experience
• Strong proficiency in Microsoft Office product suite including Word, Excel, PowerPoint and Outlook
• Knowledge of Microsoft Office templates and the use of styles in files
• Strong verbal and written communication skills including a professional and friendly demeanor
• Excellent typing and grammar skills
• Regular and reliable attendance
• Ability to have a flexible schedule and willing to adjust hours to meet client and business needs
• Able to stand for extended periods and bend / stoop occasionally, lift or maneuver boxes with or without accommodation
• Valid driver’s license
• Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy

Preferred:

• Bachelor’s Degree
• Previous administrative experience related to the engineering or construction industry
• Previous experience with proofreading and / or editing written materials
• Knowledge of, and / or proficiency in Adobe Acrobat / PDF manipulation and Microsoft Project
• Relevant training a plus

Diversity Statement (EEO)

We are an equal opportunity employer that recognizes the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non - exhaustive list): race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.